Screening Station Layout and Setup

Written By CDL Rapid Screening Consortium (Super Administrator)

Updated at May 28th, 2021

Note: Information below is based on recommendations for minimum requirements for screening stations. Additional space and considerations may be needed based on individual organizational requirements. For self-administration, smaller booths could be used instead of larger Screening Stations.

Layout Drawing

See here for an example for a Screening Centre with three Screening Stations. This layout drawing shows the minimum requirement needed but the general layout will depend on your organization’s requirements and existing conditions.

Other layouts to consider:

  • Booths for Self-administration
    • Recommended booth size of 4'x4' minimum with the results table across from the booth for supervision (if applicable).
  • Car screening (ideal for teams not located at a particular site, for example: technicians)
    • Option 1: Functions in same way as grocery curbside pick up, team stationed inside and comes outside upon arrival
    • Option 2: Drive through, no pulling into a spot, team outside to administer
  • Mobile Screening Team (ideal for demand at several sites in close proximity)
    • 1 screening team travels to various screening sites

Recommended Areas

  • Screening Centre
  • Storage
  • Waiting area and Traffic Flow
  • Results Waiting Area (if applicable)

Screening Centre

The size of the Screening Centre will depend on the number of people in the pilot and the amount of time that screening takes place. Refer to the Design Basis Calculator to determine the number of screening stations required based on the number of people in the pilot, how many days per week the Screening Centre is open and hours it is open. 

Screening Station

Each Screening Station (all administration types except home screening) should have the following in the station or close-by:

  • Hazardous waste container
  • Garbage waste container
  • Signage and floor markers so participants know where to wait and to ensure traffic flow keeps people at least 6’ apart
  • Hand sanitizer - within the station for the Trained Personnel and Results Manager as well as outside the station for participants to use
  • Cleaning supplies to be used after each screen
  • Monitors - for the Trained Personnel and Results Manager when referencing and recording data
  • Table and 3 chairs - one for participant while being screened, one for Trained Personnel and one for the Results Manager
  • Tissues - for participant if they need to blow their nose prior to the swab
  • Test kits for the day including:
    • Swabs (or saliva collection tubes)
    • Reagent and tubes
    • Test cartridges (also called cassettes)
    • Tube rack
  • Timer
  • Labels and pen/marker
  • Screen instructions for use
  • Contact information for:
    • Pilot Site Manager
    • Facilities Manager
    • Organization’s medical team (if applicable)
    • Local Public Health Unit

The following items are required for Home-Screening:

  • Garbage waste container (biohazard waste container isn't required for home screening)
  • Sink and soap or hand sanitizer
  • Cleaning supplies to be used after each screen
  • Mobile phone or computer
  • Tissues - for participant if they need to blow their nose prior to the swab
  • Test kit for the day including:
    • Swab 
    • Reagent and tubes
    • Test cartridges (also called cassettes)
    • Tube rack
  • Timer (timer on phone is sufficient)
  • Screen instructions for use
  • Contact information for:
    • Pilot Site Manager
    • Organization’s medical team (if applicable)

Considerations

  • Smaller Screening Centres could use an individual office, meeting room or trailer ensuring there is space for a waiting area or in the case of a trailer that people can wait outside or in their cars.
  • For a Screening Centre of two or more stations ideally the entrance and exit would be separate from each other to decrease the frequency of people crossing paths close to each other.
  • Consider backup screening space to accommodate a deep clean after an employee has screened positive.
  • Electrical power is required in each Screening Station for the following:
    • Laptop/tablet/desktop computer
    • Screen cartridge analyzer (only needed for specific screens, refer to Design Basis Calculator to determine if an analyzer is required for your screen).
    • Printer (may not be needed if the organization is doing all data collection online).
    • Provide extension cords if electrical duplex receptacles are not close enough to the Screening Station(s).
    • Internet connection is required at each station for data collection and communication of results.

Storage

The size of the storage will depend on the number of people in the pilot and the number of screening stations. The Project Site Manager, Project Controller, Facilities Manager, Trained Personnel and Results Managers should all have access to the storage room/cabinets to be able to stock the room and remove stock needed for daily screening. In addition to the screens, storage space is required for PPE for screen administrators if not using self-administration.

Abbott Panbio - One case of 800 screens (32 boxes with 25 screens per box) is about 19"W x 16"H x 21"D and 33 lbs with 12 cases per pallet.

BD Veritor - One case of 360 screens (12 boxes with 32 screens per box) is about 20"W x 17"H x 18"D and 24 lbs with 8 cases per pallet.

  • Key lock - If the storage room/cabinets are lockable by a key, one person should be overall in charge of the keys to ensure they don’t go missing. Multiple keys may be needed to prevent risk of running out of supplies available for daily screening.
  • Card reader - If the room is lockable through a card reader then access should only be given to the Project Site Manager, Project Controller, Facilities Manager, Trained Personnel and Results Managers. If the Trained Personnel and Results Managers are not employees of the organization, ensure they have access to the storage room prior to the start of the pilot or ensure there is an alternate option for them to have access whenever it is needed.

Considerations

  • Storage could be in a lockable room or in lockable storage cabinets.
  • Storage space within the screening station should be large enough for all the materials needed for one screening shift.
  • All storage should be close by and maintain temperatures of 15-30℃.
  • All storage should be lockable.
  • Storage rooms should have racking shelves and cabinets should have shelves or drawers.

Waiting Area & Traffic Flow

The size of the Waiting Area will depend on the number of screening stations with a recommendation of space for two - three people in the waiting area for each screening station. If patients are to wait in the Screening Centre for their results then the equivalent size space would be needed for the Results Waiting Area. See Results Waiting Area information below.

For pilots with more than 50 participants it is beneficial to have a check in/administration person at the entrance of the Screening Centre to help with answering questions, pre-writing labels and assisting new people that want to join the pilot. This person would require a table/desk, chair along with a laptop and access to power and the company wifi.

Considerations

  • The waiting area should allow for people to be 6’ apart minimum
  • Floor markings should be utilized to indicate where people should stand so that they maintain the required 6’ apart.
  • Considerations should be taken to ensure that walking paths don’t cross.
  • Stanchions could be used for traffic flow.
  • Easy to understand signage should be used so that people understand what is expected of them.
  • Provide hand sanitizer stands throughout the waiting area and traffic flow area to encourage use.

Results Waiting Area

If screening isn't mandatory the recommendation is to not have participants wait together for their results since screening isn’t a requirement for entering. This also minimizes the risk of participants waiting close to each other. Intent is for results to be communicated through email and a phone call (phone call for positive results only) and therefore participants don’t need to wait to be told their results in person.

The added advantage of not having participants wait in a designated Results Waiting Area is that the sample collection process (swabbing or saliva collection) only takes about a minute and the employee can return to work or leave work for the day. It is important to make screening as easy and simple as possible for participants to ensure as many people as possible join the program.

If screening is mandatory, the organization may choose to require participants to wait for their results, the designated Results Waiting Area should be similar in size to the Waiting Area when waiting to be screened.

Signage

Recommended signage for each organization is available here (to match the Screening Station Layout provided).

  • COVID-19 Rapid Screening Centre
  • Welcome to the COVID-19 Rapid Screening Centre
    • If you have an appointment, please wait in “Designated Waiting Area” until your name is called
  • Before entering, please ensure you:
    • Don’t have symptoms
    • Are wearing a mask
    • Have signed a waiver
    • Have an appointment
  • Food and Beverages are not permitted in the Screening Centre
  • How to Set-Up an Appointment
  • Please wait until your name has been called
    • Please keep your mask on
    • Please stay 6’ apart
  • Thank you for helping keep our team and families safe!
    • You will be contacted within 1 hour with the results
    • Please continue to stay 6’ apart
    • Please continue to wear a mask

Bilingual Public Health Signage (Sourced from Toronto Public Health)

  • Protect Yourself and Others
  • Social Distancing
  • Self-screening
  • Use of masks
  • Other languages

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