Ordering and Managing Screens

Written By CDL Rapid Screening Consortium (Super Administrator)

Updated at March 1st, 2021

Inventory Control

Inventory Control is to be performed by the lead Trained Personnel.

Frequency

  • Beginning of the day - inventory needed for the day
  • End of each day - inventory remaining onsite
  • Weekly - inventory needed to be ordered

Process

  • Each morning check that all inventory needed for the day is available.
  • At the end of the day update the Inventory Tracker with the current inventory available and check that the minimum inventory is on hand. If inventory is below the minimum required notify the Project Controller to place the order immediately.
    • An Inventory Tracker can be developed using Microsoft Forms for Trained Personnel to input inventory details. When paired with a tool like Microsoft Flow, it can automatically display this information to any form of a desired document.
  • Once a week (coordinate the day with the Project Controller) do a full inventory of all items listed and notify the Project Controller of any items below the weekly minimum including the quantity to be ordered.

Ordering and Managing Screens

Screens Distribution 

The organizations involved in the ordering, shipping and receiving are provincial or territory health authorities, CDL RSC and Consortium Members and participants. For each participant, specific site representatives may also be involved for the purpose of receiving screens and reading devices once they have been shipped from the provincial or territorial health authorities. For the purpose of the pilots, the screening devices will be shipped directly from the local provincial health department to the pilot sites. 

Initial Shipments

Initial shipments are based on the projected volume in the estimates completed by each organization. Each site is to confirm their required delivery date sufficiently far in advance to have these initial quantities shipped to the appropriate locations in time to begin the screening pilots.

You must contact the provincial or territorial health authority doing the shipping to confirm the amount of inventory that can be accepted at the site at one time. As a best practice, to manage shipping and distribution costs, pilot sites should order as much inventory within their estimate that they can store properly under the required conditions.

Reordering 

In the event that a pilot site requires additional inventory of screens, the Project Lead must connect with a member of the CDL RSC team with the quantity of screens required and purpose. 

It will be important to monitor inventory levels and place reorder within adequate time to ensure no disruption in service. 

Recalls

In the event of a potential recall of  one of the screens in use, the participants using this screen should immediately suspend the use of the screen, isolate the remaining stock and wait for formal instructions from the manufacturer, Health Canada or the local provincial government. CDL will undertake to contact those responsible for the recall in order to receive instructions and ensure these are distributed to all CMs and pilot sites, including next steps. 

In the event that there is an issue with the screening device, the organization must reach out to CDL, the provincial health authority and manufacturer to advise of the issue, along with any additional information that is required by provincial health authorities and Health Canada for investigation and record keeping

Ordering and Managing Supplies

CDL RSC has prepared a Design Basis Calculator (available here). The Design Basis Calculator is used to estimate the equipment required at each pilot site. It is the responsibility of the pilot site operators to procure their own supplies.

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